Board Meeting Agenda: July 2023
July 6, 2023
Graphics Dept
Table of Contents
BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING |
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| Location: BFC Conference Room or via Zoom. Shareholders are welcome to participate. Email [email protected] to RSVP or call Board Administrator at 802-246-2820. | ||||
| AGENDA for Board of Directors Meeting, Monday, July 10, 2023 (Next meeting: August 7th) |
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| Time | Topic | Board Action/ Outcome | Leader | |
| 5:00 (15 min) |
Soft start – Serve ourselves some dinner and chat. | Eat and connect | All | |
| 5:15 (5 min) |
Official Start of Board meeting
Welcome/Acknowledge Communication Norms |
Be present | Facilitator | |
| 5:20 (10 min) |
Shareholder Input
Shareholder guests intro and input/Other Shareholder input PLUS (FYI) Shopper Feedback and Shareholder Stats |
Listen/Share | Facilitator | |
| 5:30 (5 min) |
Approval of minutes from 6/5/23 | Motion; Vote | Facilitator | |
| 5:35 (10 min) |
Board Committees, etc.
Proposed revision to policy D.4 Community&Shareholder Engagement – FILM SERIES Recruitment Committee |
Listen/Participate |
Jerelyn
Judy |
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| 5:45 (15 min) |
Annual Meeting Planning
Acknowledge Goals & Questions for World Café |
Listen/Ask questions | Judy | |
| 6:00 (20 min) |
Progress on new ENDs
Consider the latest version |
Participate | Jerelyn/Lee | |
| 6:20 (20 min) |
GM Monitoring Reports
B.1 Financial Planning incl. Review 3-year plan |
Motion; Vote | Facilitator | |
| 6:40 (10 min) |
Board Monitoring Reports
D.9 Board Relationship to Shareholders |
Motion; Vote | Facilitator | |
| 6:50 (20 min) |
GM Updates FYI
What is happening in the Co-op that the Board needs to know? |
Listen/Understand | GM | |
| 7:10 (5 min) |
August policies to be monitored ASK: What’s the purpose of this policy? Is this the right policy?
GM: B.2 Financial Condition & Activities AND A.1 End 1 – Reasonably priced… BOARD: D.12 Management Succession |
Ask questions | Facilitator | |
| 7:15 (5 min) |
Tell a shareholder | Few minutes of silence | ||
| What would you tell a shareholder about this meeting? | Put in chat/write on paper | All | ||
| 7:20 (5 min) |
Executive Session: To discuss open Board seat
See D.8.4 and D.8.5 |
Listen/Contribute | President | |
| 7:25 (10 min) |
Closing
For you – what went well or not so well? What is one thing you’re taking away from our meeting? |
Share | Board members & GM & Admin | |
| For your calendar | Saturday, Sept. 23 BFC Annual Meeting @ Potash Hill | |||
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