BOD Addition August 2023 Meetings: Minutes

Additional Board Meetings in August:

• Tuesday, August 22, 2023:
• Thursday, August 31, 2023:
  • 8:00 am
  • 6:00 pm

Tuesday, August 22, 2023

Directors Present: Calvin Dame, Judy Fink, John Hatton, Anneka Kindler, Michele Meulendyk, Vanessa Vadim, Jerelyn Wilson, and Johanna Zalneraitis.

Staff, Shareholders, and Others Present: Board Administrator Sarah Brennan.

President Jerelyn Wilson called the meeting to order at 6:02 pm.

At 6:15 pm, V moved, and Johanna seconded, to enter into Executive Session for the purpose of discussing a personnel matter. At 7:28 pm, Michele moved, and Johanna seconded to come out of Executive Session.

1. Judy moved that the Board not pursue hiring Chris Morris [one of Columinate’s Interim GMs] as interim GM, but continue to pursue the idea of having an interim Anneka seconded. Discussion: What should the role of the Core Team be during this transition? Might they collectively serve as interim GM? Some Board members will be meeting with the Core Team on Thursday. In light of this, Judy amended her motion to be that the Board not pursue hiring Chris Morris as interim GM. Anneka seconded. The amended motion carried unanimously.
2. The following Board members will serve on the GM Search Committee: Jerelyn, Judy, Calvin, John, Anneka (who will miss a couple of weeks at the end of September/beginning of October), and V. Michele may also The Search Committee will meet via Zoom on Friday, August 24 at 8 am and thereafter, on Tuesdays at 8 am.
3. John moved that the Board give [BFC Director of People and Culture] Emilee Hobbs one month to begin the GM search process, which the Board will review at the end of the month. Anneka seconded the motion. Discussion focused on how much money to authorize for expenses (for example, paid promotions job hiring sites). This can be determined after consulting with Emilee, and the Board can vote via email before the September Board meeting to authorize a budget for her expenses. Preliminary conversations with The Carlisle Group – the executive search firm we used the last time – can start before 9/22. The motion carried unanimously.

Thursday, August 31, 2023/8:00 am

Directors Present: Calvin Dame, Judy Fink, John Hatton, Anneka Kindler, Michele Meulendyk, Vanessa Vadim, and Jerelyn Wilson.

Directors absent: Johanna Zalneraitis. Others Present: Board Administrator Sarah Brennan.

President Jerelyn Wilson called the meeting to order at 8:03 am.

1. At 8:03 am, Michele moved, and Judy seconded, to enter into Executive Session for the purpose of discussing a personnel matter.
2. At 9:28 am, Judy moved, and V seconded, to exit Executive Session.

Calvin moved, and Anneka seconded, that the Board ask Lee for his insights on how the Board can best support the Core Team. The motion carried unanimously.

V moved and Judy seconded that the Board ask Lee if he would be willing to have a discussion with any serious GM candidates and give the Board his feedback. The motion carried with one abstention (John).

Anneka moved, and Judy seconded that the Board invite Lee to present the GM report at the Annual Meeting.Discussion: Other attendees would cover forward-looking topics; the GM report covers FY23. This would provide closure and transparency for Co-op shareholders. The motion carried with Judy,

Jerelyn, Michele, Anneka and V in favor, and John and Calvin opposed. The meeting adjourned at approximately 9:40 am.

Thursday, August 31, 2023/6:00pm

Directors Present: Calvin Dame, Judy Fink, John Hatton (late), Anneka Kindler, Michele Meulendyk, Vanessa Vadim, Jerelyn Wilson, and Johanna Zalneraitis (Zoom).

Staff, Shareholders, and Others Present: General Manager Lee Bradford, Board Administrator Sarah Brennan.

President Jerelyn Wilson called the meeting to order at 6:02 pm.

At 6:02 pm Michele moved and Judy seconded to go into Executive Session.

At 7:15 pm Judy moved and Johanna seconded to exit Executive Session.

Respectfully submitted,

Sarah Brennan, Board Administrator

Archive of past Meeting Minutes