Board of Directors Meeting Agenda: October
Brattleboro Food Co-op Board of Directors Meeting Agenda for Monday, October 2, 2023
Location: In-person or via Zoom. Board of Directors meetings are open to all shareholders of the Brattleboro Food Co-p and are encouraged to participate.
Please contact the Board Administrator with questions or to RSVP and receive a Zoom link (if not attending in person). Email [email protected] or call 802-246-2820.
The next meeting is schedule.d for Monday, November 6, 2023.
AGENDA
| Time | Topic | Board Action/ Outcome | Leader | |
| 5:00 (15 min.) |
Soft start – informal chatting/eating dinner | Connect | All | |
| 5:15 (5 min.) |
Official Start of Board meeting | Be present | Facilitator | |
| Welcome/Acknowledge Communication Norms | ||||
| 5:20 (10 min.) |
Shareholder Input | Listen/Share | Facilitator | |
| Shareholder guests intro and input/Other
Shareholder input PLUS (FYI) Shopper Feedback and Shareholder Stats |
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| 5:30 (5 min.) |
Approval of minutes | Motion; Vote | Facilitator | |
| From Board Mtg 9/11/23; From Annual Meeting 9/23/23 | ||||
| 5:35 (15 min.) |
Board Committees, etc. | Listen/Participate | ||
| Search Committee | Jerelyn | |||
| Community&Shareholder Engagement – no report | Jerelyn | |||
| Recruitment Committee – no report | Judy | |||
| Process for Slate of Officers for upcoming Board | ||||
| 5:50 (45 min.) |
World Café Input | Participate | All | |
| Synthesize, discuss, and make plans for communicating. | ||||
| 6:35 (10 min.) |
Monitoring Reports | Motion; Vote | Facilitator | |
| GM: None BOARD: D.3 Board Member Code of Conduct D.11 Board Audit Requirements | ||||
| 6:45 (20 min.) |
GM Updates FYI – CORE TEAM REP. | Listen/Understand | GM | |
| What is happening in the Co-op that the Board needs to know? | ||||
| 7:05 (5 min.) |
November policies to be monitored
ASK: What’s the purpose of this policy? Is this the right policy? |
Ask questions | Facilitator | |
| GM: Financial Conditions
BOARD: D.8 Board Perpetuation, Election & Orientation of New Members |
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| 7:10 (5 min) |
Tell a shareholder | Few minutes of silence | ||
| What would you tell a shareholder about this meeting? | Put in chat/write on paper | All | ||
| 7:15 (10 min) |
Closing | |||
| For you – what went well or not so well?
What is one thing you’re taking away from our meeting? |
Share | Board Members & Admin | ||
| For your calendar | Board Retreat: DECEMBER 9, 2023 9:30 am – 3:30 pm |
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| PARKING LOT | Bylaw changes to consider:
Section 5.2 – Classification. Section 5.3 – Eligibility 5.10 – Termination, Section 11.1 – Notice |
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| Sexual Harassment and Discrimination Workshop (Emilee/HR) | ||||
| Consider using the “Racial Equity Challenge” as a tool for Board Engagement – see June 27, 2023, Columinate post from Hether Jonna Frayer. | ||||
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