Board of Directors Meeting Agenda: October

September 28, 2023
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Brattleboro Food Co-op Board of Directors Meeting Agenda for Monday, October 2, 2023

Location: In-person or via Zoom. Board of Directors meetings are open to all shareholders of the Brattleboro Food Co-p and are encouraged to participate.

Please contact the Board Administrator with questions or to RSVP and receive a Zoom link (if not attending in person). Email or call 802-246-2820.

The next meeting is schedule.d for Monday, November 6, 2023.


Time Topic Board Action/ Outcome Leader
(15 min.)
Soft start – informal chatting/eating dinner Connect All
(5 min.)
Official Start of Board meeting  Be present Facilitator
Welcome/Acknowledge Communication Norms
(10 min.)
Shareholder Input Listen/Share Facilitator
Shareholder guests intro and input/Other

Shareholder input PLUS (FYI) Shopper Feedback and Shareholder Stats

(5 min.)
Approval of minutes Motion; Vote Facilitator
From Board Mtg 9/11/23; From Annual Meeting 9/23/23
(15 min.)
Board Committees, etc.   Listen/Participate
Search Committee Jerelyn
Community&Shareholder Engagement – no report Jerelyn
Recruitment Committee – no report Judy
Process for Slate of Officers for upcoming Board
(45 min.)
World Café Input Participate All
Synthesize, discuss, and make plans for communicating.
(10 min.)
Monitoring Reports Motion; Vote Facilitator
GM: None  BOARD: D.3 Board Member Code of Conduct D.11 Board Audit Requirements
(20 min.)
GM Updates   FYI – CORE TEAM REP. Listen/Understand GM
What is happening in the Co-op that the Board needs to know?
(5 min.)
November policies to be monitored  


What’s the purpose of this policy?

Is this the right policy?

Ask questions Facilitator
GM:  Financial Conditions   

BOARD: D.8 Board Perpetuation, Election & Orientation of New Members

(5 min)
Tell a shareholder Few minutes of silence
What would you tell a shareholder about this meeting? Put in chat/write on paper All
(10 min)
For you – what went well or not so well?

What is one thing you’re taking away from our meeting?

Share Board Members & Admin
For your calendar  Board Retreat:
DECEMBER 9, 2023
9:30 am – 3:30 pm
PARKING LOT Bylaw changes to consider:

Section 5.2 – Classification. Section 5.3 – Eligibility 5.10 – Termination,

Section 11.1 – Notice

Sexual Harassment and Discrimination Workshop (Emilee/HR)
Consider using the “Racial Equity Challenge” as a tool for Board Engagement – see June 27, 2023, Columinate post from Hether Jonna Frayer.