Brattleboro Food Co-op Board of Directors meeting minutes from the meeting which took place on Monday, December 4, 2023.
Directors Present: Calvin Dame [Zoom], Judy Fink, Denise Glover, Anneka Kindler, Michele Meulendyk, Vanessa Vadim [Zoom], and Jerelyn Wilson.
Directors Absent: Johanna Zalneraitis.
Staff, Shareholders, and Others Present: Store Manager Meg Sellarole, Board Administrator/Sustainability Coordinator Sarah Brennan, staff shareholders Sal Chappa, Crishawn Stark, and Evan Silber, shareholder Sheila Adams [Zoom].
Others: for the Shareholder Input section, Terry Carter.
President Jerelyn Wilson called the meeting to order at 5:19 pm.
Judy moved and Anneka seconded to approve the November 6 minutes. Discussion: An edit to correct the name of the Marlboro Music Festival at Potash Hill, and a clarification that the meeting was not exclusively held via Zoom. The motion carried unanimously.
Jerelyn called Board members’ attention to one another’s conflict of interest statements, and stated that Board members need to remain aware of what could be perceived as a conflict and be comfortable pointing out potential conflicts in the event issues relevant to actual or perceived conflicts come before the Board. She also noted that the Code of Conduct covers more than just conflicts of interest.
Meg shared updates since the packet went out.
Jerelyn brought Board members’ attention to the policies being monitored in January: End 4: An enterprise that engages in sustainable and regenerative environmental practices, C.3: General Manager Job Contribution and C.4 Monitoring Management Performance. Sarah stated that for End 4, she would be likely be using the interpretation statement Lee developed when the Board was revising the policy last summer. Jerelyn stated that policies C.3 and C.4 are good to be looking at in the beginning of the Board year. They describe how we do our job and the context by which the Board monitors the General Manager. She added that the Board evaluates the GM via the monitoring reports at each Board meeting.
Board members shared what they would tell a shareholder about this meeting. These comments are shared in the staff newsletter and in Food for Thought.
Board members shared their responses to the questions “what went well or not so well” and “What is one thing you’re taking away from our meeting?”
The meeting was adjourned at 7:43 pm.
Sarah Brennan, Board Administrator/Sustainability Coordinator