BOD Meeting Agenda: December 2022

  | Board Meetings, News from the Board of Directors
Monday, December 5, 2022
5-7:30 pm
This board meeting will be hybrid with the choice of in-person in the Co-op Conference Room or via Zoom. Shareholders are welcome to participate. Please contact Board Administrator (phone below) or for a link to join.
Board Administrator: 802-246-2820 or 802-257-0236, ext. 820
Next Board Meeting: January 2, 2023
Topic Board Action/ Outcome Leader
5:00 Soft start – How’s it going?  Chat All
(15 min.)
5:15 Official Start of Board meeting Review Facilitator
(5 min.) Welcome/ID roles AND Acknowledge Communication Norms
5:20 Shareholder Input Listen Facilitator
(10 min.) Shareholder guests intro and input
5:30 Board member Code of Conduct Acknowledge
(5 min.) Forms uploaded to Board website
5:35 Acceptance of Election results, November minutes, and Annual Meeting minutes Acknowledge Facilitator
(5 min.) Prior approval by former Board – see materials in the packet
5:40 Election of Board Officers Motion; Vote Facilitator
(10 min.) See the proposed slate in the packet
5:50 Board Monitoring Reports Motion; Vote Facilitator
(10 min.) D.8  Board Perpetuation, Election & Orientation of New Members
6:00 Jan. policies to be monitored: GM B5 Continued Operations & B7 Communication to the Board AND Board C1 Board/Management Relations & C2 Delegation to the General Manager. Ask questions Facilitator
(15 min.) Review the monitoring process and content of the policies
6:15 Annual Meeting Review & Looking ahead Participate Facilitator
(30 min.) What did we learn? How best do we inform and engage shareholders?
6:45 GM Updates – FYI Listen/Understand GM
(15 min.) What is happening in the Co-op that the Board needs to know?
7:00 Board Committees Listen/Ponder
(10 min) o   Board Member Recruitment Judy
o  Community/Shareholder Engagement Jerelyn
7:10 Tell a shareholder Few minutes of silence
(10 min) What would you tell a shareholder about this meeting? Put in chat/write on paper All
7:20 Closing Share Board members & GM
(10 min) For you – what went well or not so well?  What is one thing you’re taking away from our meeting?
For your Board Retreat: Saturday, December 10th, 9:30-3:30 (In Person)