| BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING | |||
| Monday, December 5, 2022 | |||
| 5-7:30 pm | |||
| MEETING LOCATION | |||
| This board meeting will be hybrid with the choice of in-person in the Co-op Conference Room or via Zoom. Shareholders are welcome to participate. Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for a link to join. | |||
| Board Administrator: 802-246-2820 or 802-257-0236, ext. 820 | |||
| Next Board Meeting: January 2, 2023 | |||
| AGENDA | |||
| Topic | Board Action/ Outcome | Leader | |
| 5:00 | Soft start – How’s it going? | Chat | All |
| (15 min.) | |||
| 5:15 | Official Start of Board meeting | Review | Facilitator |
| (5 min.) | Welcome/ID roles AND Acknowledge Communication Norms | ||
| 5:20 | Shareholder Input | Listen | Facilitator |
| (10 min.) | Shareholder guests intro and input | ||
| 5:30 | Board member Code of Conduct | Acknowledge | |
| (5 min.) | Forms uploaded to Board website | ||
| 5:35 | Acceptance of Election results, November minutes, and Annual Meeting minutes | Acknowledge | Facilitator |
| (5 min.) | Prior approval by former Board – see materials in the packet | ||
| 5:40 | Election of Board Officers | Motion; Vote | Facilitator |
| (10 min.) | See the proposed slate in the packet | ||
| 5:50 | Board Monitoring Reports | Motion; Vote | Facilitator |
| (10 min.) | D.8 Board Perpetuation, Election & Orientation of New Members | ||
| 6:00 | Jan. policies to be monitored: GM B5 Continued Operations & B7 Communication to the Board AND Board C1 Board/Management Relations & C2 Delegation to the General Manager. | Ask questions | Facilitator |
| (15 min.) | Review the monitoring process and content of the policies | ||
| 6:15 | Annual Meeting Review & Looking ahead | Participate | Facilitator |
| (30 min.) | What did we learn? How best do we inform and engage shareholders? | ||
| 6:45 | GM Updates – FYI | Listen/Understand | GM |
| (15 min.) | What is happening in the Co-op that the Board needs to know? | ||
| 7:00 | Board Committees | Listen/Ponder | |
| (10 min) | o Board Member Recruitment | Judy | |
| o Community/Shareholder Engagement | Jerelyn | ||
| 7:10 | Tell a shareholder | Few minutes of silence | |
| (10 min) | What would you tell a shareholder about this meeting? | Put in chat/write on paper | All |
| 7:20 | Closing | Share | Board members & GM |
| (10 min) | For you – what went well or not so well? What is one thing you’re taking away from our meeting? | ||
| For your | Board Retreat: Saturday, December 10th, 9:30-3:30 (In Person) | ||
| calendar | |||
