BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
Monday, August 3, 2020
5-7:30 pm
Due to COVID-19, this board meeting will be held online only
Shareholders are welcome to participate.
Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for link to join.
| MEETING LOCATION | ||||
| Board Administrator: 802-246-2820 or 802-257-0236, ext. 820 | ||||
| NOTE: Next Board Meeting: September 14, 2020 | ||||
| AGENDA | ||||
| Topic | Board Action/ Outcome | Leader | ||
| 5:00 | Soft start – How’s it going? | Chat | All | |
| (15 min.) | ||||
| 5:15 | Official Start of Board meeting | |||
| (10 min.) | Welcome visitors: What brings you to this meeting? | Share | All | |
| Agenda Review | ||||
| Approve July meeting minutes (7/6/20 and 7/13/20) | Motion to accept; vote | Facilitator | ||
| 5:25 | GM: Updates | Listen/Ask questions | GM, All | |
| (15 min.) | Packet to include also any communications from Sabine to either or both Board and Shareholders in chronological order | |||
| 5:40 | GM Monitoring Reports | Listen/Ask questions | GM, All | |
| QII 2 Financial Condition & Activities (includes FW 2020 Year End) | ||||
| (20 min.) | QII 4 Asset Protection | |||
| 6:00 | Breakout Groups – three per group | Engage | All | |
| (10 min.) | Prompt: How would you explain the FY 2021 bottom line to a shareholder? | |||
| 6:10 | Board Policy Monitoring | |||
| (10 min.) | QIV 12 Management Succession | Motion to accept; vote | Facilitator | |
| 6:20 | Preparation for Upcoming Monitoring | |||
| (5 min.) | GM: QII 3 Relationship with Employees; QII 6 Shareholders NOTE: Will include discussion of survey data/demographics | Read/Ask mentor | in packet | |
| Board: NONE | Read/Ask mentor | In packet | ||
| 6:25 | Board Committees | Respond to any committee requests | Facilitator | |
| (20 min) | o Policy & Bylaws | Jerelyn | ||
| o Board Member Recruitment | Mary | |||
| o Shareholder Engagement (including Shareholder Feedback) | Judy | |||
| o Ends Ad Hoc committee | Beth | |||
| Reminders and FYI | ||||
| FFT: Sept. Beth (Due: Aug 3) Oct. Jerelyn (Due: Aug 31) | Submit to Jerelyn | |||
| September Board meeting – DATE CHANGE! Mark your calendar for 9/14 to avoid Labor Day | ||||
| 6:45 | Meeting Outcomes | |||
| (5 min) | What would you tell a shareholder about this meeting? | Share | All | |
| 6:50 | EXECUTIVE SESSION: (See Bylaw Article 6, Policy QIV2) NOTE: Mary to record times and names of who made motions | Engage | Facilitator | |
| (30 min) | GM Evaluation | |||
| 7:20 | Closing: | Share | All | |
| (10 min) | For you – what went well or not so well? What is one thing you’re taking away from our meeting? | |||
| Parking Lot, 2020: | ||||
| Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee | ||||
| 2020 Committees | ||||
| Bylaws and Policies (Jerelyn) | ||||
| Board Member Recruitment (Mary) | ||||
| Shareholder Engagement (Judy) | ||||
| Ends Taskforce (Beth) | ||||
