BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
Monday, June 1, 2020
5-6:45 pm
Due to COVID-19, this board meeting will be held online only
Shareholders are welcome to participate.
Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for link to join.
| Board Administrator: 802-246-2820 or 802-257-0236, ext. 820 | |||
| Next Board Meeting: July 6, 2020 | |||
| AGENDA | |||
| Topic | Board Action/ Outcome | Leader | |
| 5:00 | Soft start – How’s it going? | Chat | All |
| (15 min.) | |||
| 5:15 | Official Start of Board meeting | ||
| (10 min.) | Welcome visitors: What brings you to this meeting? | Share | All |
| Agenda Review | |||
| Approve April meeting minutes (5/4/20) | Motion to accept; vote | Facilitator | |
| 5:25 | GM: Report | ||
| (15 min.) | GM report materials to include any communications from Sabine to either or both Board and Shareholders in chronological order in packet | Listen/Ask questions | GM, All |
| 5:40 | Breakout Groups: Shareholder Experience of Discount Program changes/Board Response | Engage/role play | All |
| (15 min.) | Groups of three with roles of Shareholder, Board Member and Observer | ||
| 5:55 | GM Financial: | Listen/Ask questions | GM, All |
| (15 min.) | Schedule and Prep for 3-Year Plan and Annual Business Plan (ABP) | ||
| 6:10 | Board & GM Policy Monitoring | ||
| (10 min.) | Board Monitoring: QIV 4 Cost of Governance and QIV 5 Records Policy | Motion to accept; vote | Facilitator |
| Preparation for Upcoming Monitoring | |||
| GM: QII 3 Relationship with Employees | Listen/Ask questions | Sabine | |
| Board: QIV 7 Board Officers; QIV 9 Board Relationship to Shareholders; QIV 10 Board Committees |
Read/Ask mentor | In packet | |
| 6:20 | Board Committees | Respond to any committee requests | Facilitator |
| (15 min.) | o Policy & Bylaws (including vote on discount prgm changes) | Jerelyn | |
| o Board Member Recruitment | Mary | ||
| o Shareholder Engagement | Judy | ||
| o Ends Ad Hoc committee | Beth | ||
| Reminders | |||
| FFT: July Grace (Due: June 1) Aug. Tamara (Due: June29) | Submit to Jerelyn | ||
| 6:35 | Meeting Outcomes | ||
| (5 min) | What would you tell a shareholder about this meeting? | Share | All |
| 6:40 | Closing: | Share | All |
| (5 min) | For you – what went well or not so well? What is one thing you’re taking away from our meeting? | ||
| Parking Lot, 2020: | |||
| Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee | |||
| 2020 Strategic Conversation Topics/Training | |||
| What does diversity mean in the context of our Co-op? What does inclusion look like in our Co-op? | |||
| Discounts | |||
| 2020 Committees | |||
| Bylaws and Policies (Jerelyn) | |||
| Board Member Recruitment (Mary) | |||
| Shareholder Engagement (Judy) | |||
| Ends Taskforce (Beth) | |||
