Board of Directors Meeting Agenda May 2020

  | Board Meetings, News from the Board of Directors


Monday, May 4, 2020

5:15-7:30 pm

Due to COVID-19, this board meeting will be held online only

Shareholders are welcome to participate

Please contact Board Administrator (phone below) or for link to join.

Board Administrator: 802-246-2820 or 802-257-0236, ext. 820
Next Board Meeting: June 1, 2020  
Topic Board Action/ Outcome Leader
5:15 Meeting Opening
(10 min.) Welcome visitors: What brings you to this meeting? Share All
Opening: Where do you like to go for a walk (or run)? Share Facilitator
Agenda Review:  ( Focal points of tonight’s meeting in blue)
Approve April meeting minutes (4/6/20) Motion to accept; vote Facilitator
5:25 Shareholder Input (NOTE: Tabling cancelled until futher notice due to COVID-19) Listen/Ask questions All
(15 min.)
5:40 GM: Report
(45 min.) GM report to include any communications from Sabine to both Board and Shareholders in chronological order in packet Listen/Ask questions GM, All
6:25 GM Monitoring:  Motion to accept; vote Facilitator
(5 min.)  QII 2  Financial Condition & Activities
6:30 Bathroom break
(10 min.)
6:40 Exploratory Conversation
(20 min.) Roleplay Board member talking with Shareholder about new Discount Policy Discuss in Breakout rooms In groups/All
7:00 Board Perpetuation  Facilitator
(15 min.) Board Monitoring: QIV 2  Board Mtgs AND QIV 6  Board Job Products
Preparation for Upcoming Monitoring
GM: Three Year Report – TBD
Board: QIV 4 Cost of Governance and QIV 5 Records Policy
Board Budget Discuss/Vote
Board Committees Ask clarifying questions Facilitator
o   Policy & Bylaws Jerelyn
o   Board Member Recruitment Mary
o   Shareholder Engagement Judy
o   Ends Ad Hoc committee Beth
Tabling: None CANCELLED
FFT:  June Denise (due: 4/27/20) July Grace (Due: June 1) Submit to Jerelyn
FINANCIAL Training: 8-9:30pm May 5, 12, 19, 26 Mark your calendar Jerelyn
7:15 Meeting Outcomes
(5 min) What would you tell a shareholder about this meeting? Discuss All
7:20 Closing:  Share All
(5 min) For you – what went well or not so well?  What is one thing you’re taking away from our meeting?
Parking Lot, 2020:
Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee
2020 Strategic Conversation Topics/Training
What does diversity mean in the context of our Co-op? What does inclusion look like in our Co-op?
2020 Committees
Bylaws and Policies (Jerelyn)
Board Member Recruitment (Mary)
Shareholder Engagement (Judy)
Ends Taskforce (Beth)