BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
Monday, May 4, 2020
5:15-7:30 pm
Due to COVID-19, this board meeting will be held online only
Shareholders are welcome to participate.
Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for link to join.
| Board Administrator: 802-246-2820 or 802-257-0236, ext. 820 | |||
| Next Board Meeting: June 1, 2020 | |||
| Topic | Board Action/ Outcome | Leader | |
| 5:15 | Meeting Opening | ||
| (10 min.) | Welcome visitors: What brings you to this meeting? | Share | All |
| Opening: Where do you like to go for a walk (or run)? | Share | Facilitator | |
| Agenda Review: ( Focal points of tonight’s meeting in blue) | |||
| Approve April meeting minutes (4/6/20) | Motion to accept; vote | Facilitator | |
| 5:25 | Shareholder Input (NOTE: Tabling cancelled until futher notice due to COVID-19) | Listen/Ask questions | All |
| (15 min.) | |||
| 5:40 | GM: Report | ||
| (45 min.) | GM report to include any communications from Sabine to both Board and Shareholders in chronological order in packet | Listen/Ask questions | GM, All |
| 6:25 | GM Monitoring: | Motion to accept; vote | Facilitator |
| (5 min.) | QII 2 Financial Condition & Activities | ||
| 6:30 | Bathroom break | ||
| (10 min.) | |||
| 6:40 | Exploratory Conversation | ||
| (20 min.) | Roleplay Board member talking with Shareholder about new Discount Policy | Discuss in Breakout rooms | In groups/All |
| 7:00 | Board Perpetuation | Facilitator | |
| (15 min.) | Board Monitoring: QIV 2 Board Mtgs AND QIV 6 Board Job Products | ||
| Preparation for Upcoming Monitoring | |||
| GM: Three Year Report – TBD | |||
| Board: QIV 4 Cost of Governance and QIV 5 Records Policy | |||
| Board Budget | Discuss/Vote | ||
| Board Committees | Ask clarifying questions | Facilitator | |
| o Policy & Bylaws | Jerelyn | ||
| o Board Member Recruitment | Mary | ||
| o Shareholder Engagement | Judy | ||
| o Ends Ad Hoc committee | Beth | ||
| Reminders | |||
| Tabling: None | CANCELLED | ||
| FFT: June Denise (due: 4/27/20) July Grace (Due: June 1) | Submit to Jerelyn | ||
| FINANCIAL Training: 8-9:30pm May 5, 12, 19, 26 | Mark your calendar | Jerelyn | |
| 7:15 | Meeting Outcomes | ||
| (5 min) | What would you tell a shareholder about this meeting? | Discuss | All |
| 7:20 | Closing: | Share | All |
| (5 min) | For you – what went well or not so well? What is one thing you’re taking away from our meeting? | ||
| Parking Lot, 2020: | |||
| Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee | |||
| 2020 Strategic Conversation Topics/Training | |||
| What does diversity mean in the context of our Co-op? What does inclusion look like in our Co-op? | |||
| Discounts | |||
| 2020 Committees | |||
| Bylaws and Policies (Jerelyn) | |||
| Board Member Recruitment (Mary) | |||
| Shareholder Engagement (Judy) | |||
| Ends Taskforce (Beth) | |||
