BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
Monday, April 6, 2020
5:15-8:15 pm
Due to COVID-19, this board meeting will be held online only
Shareholders are welcome to participate.
Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for link to join.
| Board Administrator: 802-246-2820 or 802-257-0236, ext. 820 | ||||
| Next Board Meeting: May 4, 2020 | ||||
| Topic | Board Action/ Outcome | Leader | ||
| 5:15 | Meeting Opening | |||
| (15 min.) | Welcome visitors: What brings you to this meeting? | Share | All | |
| Welcome to newly appointed Board member | Acknowlege appointment | Facilitator | ||
| Opening: What’s a favorite sign of spring for you? | Share | Facilitator | ||
| Agenda Review: ( Focal points of tonight’s meeting in blue) | ||||
| Approve March meeting minutes (3/2/20) | Motion to accept; vote | Facilitator | ||
| Clean-up tonight: Beth & Judy | ||||
| 5:30 | Shareholder Input | |||
| (20 min.) | Shareholder Input and feedback, including board tabling (Tamara & Jerelyn) and Jon MR’s report on feedback stats | Listen/Discuss | ||
| 5:50 | GM: Report & Monitoring | |||
| (40 min.) | GM Report includes revised discount proposal | Listen/Ask questions | GM, All | |
| 6:30 | DINNER | |||
| (30 min.) | ||||
| 7:00 | GM Monitoring: | Motion to accept; vote | Facilitator | |
| (15 min.) | QII 5 Continued Operations | |||
| QII 7 Communication to Board | ||||
| QII 8 Conflict of Interest | ||||
| 7:15 | Exploratory Conversation | |||
| (30 min.) | Unconscious Bias: White Fragility | Discuss | In groups/All | |
| 7:45 | Board Perpetuation | Facilitator | ||
| (15 min.) | Board Monitoring: QIV 1 Board Duties | |||
| Monitoring Preparation | ||||
| GM: QII 2 Financial Condition & Activities | ||||
| Board: QIV 2 Board Mtgs AND QIV 6 Board Job Products | ||||
| Board BUDGET | Discuss/Vote | |||
| Board Committees/Task Force: Review meeting minutes | Ask clarifying questions | Facilitator | ||
| o Policy & Bylaws | Jerelyn | |||
| o Board Member Recruitment | Mary | |||
| o Shareholder Engagement | Judy | |||
| o Ends Task Force | Beth | |||
| Reminders: | ||||
| Upcoming Tabling: APRIL– Mary & Judy MAY– Beth & Denise | Confirm | |||
| FFT: May Skye due: (3/30/20) June Denise (due: 4/27/20) | Submit to Jerelyn | |||
| FINANCIAL Training: 8-9:30pm May 5, 12, 19, 26 | Mark your calendar | Jerelyn | ||
| 8:00 | Meeting Outcomes | |||
| (5 min) | What would you tell a shareholder about this meeting? | Discuss | All | |
| 8:05 | Closing: | Share | All | |
| (5 min) | For you – what went well or not so well? What is one thing you’re taking away from our meeting? | |||
| Parking Lot, 2020: | ||||
| Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee | ||||
| 2020 Strategic Conversation Topics/Training | ||||
| What does diversity mean in the context of our Co-op? What does inclusion look like in our Co-op? | ||||
| Discounts | ||||
| 2020 Committees | ||||
| Bylaws and Policies (Jerelyn) | ||||
| Board Member Recruitment (Mary) | ||||
| Shareholder Engagement (Judy) | ||||
| Ends Taskforce (Beth) | ||||
