Board of Directors Meeting Agenda March 2020

  | News from the Board of Directors


Monday, March 2, 2020

5:15-8:15 pm

MEETING LOCATION: Co-op Conference Room 130, 7 Canal Street, Brattleboro, VT

Board Administrator: 802-246-2820 or 802-257-0236, ext. 820

Next Board Meeting: April 6, 2020

Topic Board Action/ Outcome Leader
5:15 Meeting Opening
(15 min.) Welcome visitors: What brings you to this meeting? Share All
Opening: a benefit of being on the board you would tell a shareholder Share Facilitator
Agenda Review:  ( Focal points of tonight’s meeting in blue)
Approve February meeting minutes (2/3/20) Motion to accept; vote Facilitator
Clean-up tonight: Skye and Jerelyn
5:30 Shareholder Input
(20 min.) Shareholder Input and feedback, including board tabling (Beth & Skye) and Jon MR’s report on feedback stats Listen/Discuss
5:50 GM: Report & Monitoring
(30 min.) GM Report including current landscape of co-op organizations Listen/Ask questions GM, All
(30 min.)
6:50 Exploratory Conversation
(30 min.) BFC Ends: What are Ends? What are they supposed to be and to do? Discuss In groups/All
7:20 Board Perpetuation
(30 min) Facilitator
Board/GM Monitoring: NONE
Preparation: Upcoming policy monitoring Ask clarifying questions
GM: QII 5   Continued Operations
QII 7   Communication to Board
QII 8   Conflict of Interest
Board: QIV 1  Board Duties
Board Committees/Task Force: Review  meeting minutes Ask clarifying questions Facilitator
o   Policy & Bylaws Jerelyn
o   Board Member Recruitment Mary
o   Shareholder Engagement CHARTER – Motion to accept; vote Judy
o   Ends Task Force Beth
Upcoming Tabling: March – Jerelyn & Tamara; April – Mary & Judy Confirm
FFT: April Beth (due 3/2/20) May Skye (due 3/30/20) Topic:Discounts? Submit to Jerelyn
Pop-up Book Group: White Fragility March 10, 17, 24 12-1:30pm in the Community Room Mark your calendar
NFCA Annual Mtg (9:30-4 Saturday, March 21st in Greenfield) Registered: Jerelyn, Beth Confirm
FINANCIAL Training for Directors: 8-9:30pm May 5, 12, 19, 26 Mark your calendar Jerelyn
Open Board Seat Discuss
7:50 Meeting Outcomes
(5 min) What would you tell a shareholder about this meeting? Discuss All
7:55 EXECUTIVE SESSION: (See Bylaw Article 6, Policy QIV2) NOTE: Mary to record times and names of who made motions Motion to enter/exit
(15 min) Anna’s open seat (Bylaws Article 5, Policy QIV8) Discuss All
8:10 Closing: Share All
(5 min) For you – what went well or not so well?  What is one thing you’re taking away from our meeting?
Parking Lot, 2020:
Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee
2020 Strategic Conversation Topics/Training
What is diversity? What does it mean in the context of our Co-op? What does inclusion look in our Co-op?
2020 Committees
Bylaws and Policies (Jerelyn)
Board Member Recruitment (Mary)
Shareholder Engagement (Judy)
Ends Taskforce (Beth)