Board of Directors Meeting Agenda February 2020

  | News from the Board of Directors


Monday, February 3, 2020

5:15-8:15 pm

MEETING LOCATION: Co-op Conference Room 130, 7 Canal Street, Brattleboro, VT

Board Administrator: 802-246-2820 or 802-257-0236, ext. 820

Next Board Meeting: March 2, 2020

Topic Board Action/ Outcome Leader
5:15 Meeting Opening
(15 min.) Welcome visitors: What brings you to this meeting? Share All
Opening: “In winter I love to……  Share Facilitator
Agenda Review:  (Reminder –  Focal points of tonight’s meeting in blue)
Approve January meeting minutes (1/6/20) Motion to accept; vote Facilitator
Clean-up tonight: Denise and Beth
5:30 Shareholders
(20 min.) Shareholder Input and feedback, including board tabling (Beth & Skye) and Jon MR to report on feedback stats Discuss
5:50 GM: Report & Monitoring
GM Report Listen/Ask questions GM, All
(35 min.) GM: QII 2  Financial Condition & Activities Motion to accept; vote
(30 min.)
6:55 Exploratory Conversation
(25 min.) BFC Ends: purpose and process of review Discuss Pairs, All
7:20 Board Perpetuation
(35 min) Facilitator
Board Monitoring
Board: QIII 3   GM Job Contribution
QIII 4   Monitoring Management Performance
Motion to accept; vote
Preparation: Upcoming policy monitoring Ask clarifying questions
GM: none
Board: none
Board Committees/Task Force: Review Charters Review/Ask questions Facilitator
o   Policy & Bylaws
o   Board Member Recruitment
o   Shareholder Engagement
o   Ends Task Force
Upcoming Tabling: February – Mary & Grace March – Jerelyn & Tamara
FFT: March  Judy (due 2/3/20) April Beth (due 3/2/20)
Open Board Seat Discuss
7:55 EXECUTIVE SESSION: (See Bylaw Article 6, Policy QIV2) NOTE: Mary to record times and names of who made motions Motion to enter/exit
(15 min) Anna’s open seat (Bylaws Article 5, Policy QIV8) Discuss All
8:10 Meeting Outcomes
(5 min) What would you tell a shareholder about this meeting? Discuss All
8:15 Closing: Share All
(5 min) For you – what went well or not so well?  What is one thing you’re taking away from our meeting?
Parking Lot, 2020:
Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee
2020 Strategic Conversation Topics/Training
What is diversity? What does it mean in the context of our Co-op? What does inclusion look in our Co-op?
2020 Committees
Bylaws and Policies (Jerelyn)
Board Member Recruitment (Jerelyn)
Shareholder Engagement (Judy)
Ends Taskforce (Beth)