Board of Directors Meeting Agenda January 2020

  | News from the Board of Directors


Monday, January 6, 2020

5:15-8:15 pm

MEETING LOCATION: Co-op Conference Room 130, 7 Canal Street, Brattleboro, VT

Board Administrator: 802-246-2820 or 802-257-0236, ext. 820

Next Board Meeting: February 3, 2020

Topic Board Action/ Outcome Leader
5:15 Meeting Opening
(15 min.) Welcome visitors: What brings you to this meeting? Share All
Opening: What’s one thing you appreciated over the holidays Share Facilitator
Agenda Review:  (Reminder –  Focal points of tonight’s meeting in blue)
Approve December meeting minutes (12/7/19) Motion to accept; vote Facilitator
Clean-up tonight: Judy and Skye
5:30 Shareholders
(20 min.) Shareholder Input and feedback, including board tabling and Jon MR to report on feedback stats Discuss
5:50 GM: Report
(20 min.) GM Report Listen/Ask questions GM, All
(30 min.)
6:40 Exploratory Conversation
(25 min.) Fairbairn and Inclusion/Equity/Transparency Discuss Pairs, All
7:05 Board Perpetuation
(30 min) Facilitator
Board/GM Monitoring
GM: QII 1 Financial Planning Motion to accept; vote
Board: QIII 1 Board/ Management Relations AND QIII 2 Delegation to the GM Motion to accept; vote
Preparation: Upcoming policy monitoring Ask clarifying questions
GM: QII 2 Financial Condition &
Set time for financial orientation
Board: QIII 3 GM Job Contribution AND
QIII 4 Monitoring Mngmt Performance
Board Committees/Task Force: Recommendation Discuss Facilitator
o   Policy & Bylaws: 
o   Board Member Recruitment: 
o   Shareholder Engagement: 
o   Ends Task Force:
CDS CBL101: January 11, 2020, Keene State
Orientation sessions for new board members that others are welcome to join: DATES TBD
Upcoming Tabling: January – Beth & Skye  AND  February – Mary & Grace
FFT: February Tamara (due 1/3/20); March  Judy (due 2/7/20)
7:35 Meeting Outcomes
(5 min) What would you tell a shareholder about this meeting? Discuss All
7:40 EXECUTIVE SESSION: (See Bylaw Article 6, Policy QIV2) NOTE: Mary to record times and names of who made motions Motion to enter/exit
(30 min) Anna’s open seat (Bylaws Article 5, Policy QIV8) Discuss All
8:10 Closing: Share All
(5 min) For you – what went well or not so well?  What is one thing you’re taking away from our meeting?
Parking Lot, 2020:
Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee
2020 Strategic Conversation Topics/Training
What is diversity? What does it mean in the context of our Co-op? What does inclusion look in our Co-op?
2020 Committees
Bylaws and Policies (Jerelyn)
Board Member Recruitment (Jerelyn)
Shareholder Engagement (Judy)
Ends Taskforce (Beth)