BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
Monday, January 6, 2020
5:15-8:15 pm
MEETING LOCATION: Co-op Conference Room 130, 7 Canal Street, Brattleboro, VT
Board Administrator: 802-246-2820 or 802-257-0236, ext. 820
Next Board Meeting: February 3, 2020
| Topic | Board Action/ Outcome | Leader | ||
| 5:15 | Meeting Opening | |||
| (15 min.) | Welcome visitors: What brings you to this meeting? | Share | All | |
| Opening: What’s one thing you appreciated over the holidays | Share | Facilitator | ||
| Agenda Review: (Reminder – Focal points of tonight’s meeting in blue) | ||||
| Approve December meeting minutes (12/7/19) | Motion to accept; vote | Facilitator | ||
| Clean-up tonight: Judy and Skye | ||||
| 5:30 | Shareholders | |||
| (20 min.) | Shareholder Input and feedback, including board tabling and Jon MR to report on feedback stats | Discuss | ||
| 5:50 | GM: Report | |||
| (20 min.) | GM Report | Listen/Ask questions | GM, All | |
| 6:10 | DINNER | |||
| (30 min.) | ||||
| 6:40 | Exploratory Conversation | |||
| (25 min.) | Fairbairn and Inclusion/Equity/Transparency | Discuss | Pairs, All | |
| 7:05 | Board Perpetuation | |||
| (30 min) | Facilitator | |||
| Board/GM Monitoring: | ||||
| GM: QII 1 Financial Planning | Motion to accept; vote | |||
| Board: QIII 1 Board/ Management Relations AND QIII 2 Delegation to the GM | Motion to accept; vote | |||
| Preparation: Upcoming policy monitoring | Ask clarifying questions | |||
| GM: QII 2 Financial Condition & Activities |
Set time for financial orientation | |||
| Board: QIII 3 GM Job Contribution AND QIII 4 Monitoring Mngmt Performance |
||||
| Board Committees/Task Force: Recommendation | Discuss | Facilitator | ||
| o Policy & Bylaws: | ||||
| o Board Member Recruitment: | ||||
| o Shareholder Engagement: | ||||
| o Ends Task Force: | ||||
| Reminders: | ||||
| CDS CBL101: January 11, 2020, Keene State | ||||
| Orientation sessions for new board members that others are welcome to join: DATES TBD | ||||
| Upcoming Tabling: January – Beth & Skye AND February – Mary & Grace | ||||
| FFT: February Tamara (due 1/3/20); March Judy (due 2/7/20) | ||||
| 7:35 | Meeting Outcomes | |||
| (5 min) | What would you tell a shareholder about this meeting? | Discuss | All | |
| 7:40 | EXECUTIVE SESSION: (See Bylaw Article 6, Policy QIV2) NOTE: Mary to record times and names of who made motions | Motion to enter/exit | ||
| (30 min) | Anna’s open seat (Bylaws Article 5, Policy QIV8) | Discuss | All | |
| 8:10 | Closing: | Share | All | |
| (5 min) | For you – what went well or not so well? What is one thing you’re taking away from our meeting? | |||
| Parking Lot, 2020: | ||||
| Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee | ||||
| 2020 Strategic Conversation Topics/Training | ||||
| What is diversity? What does it mean in the context of our Co-op? What does inclusion look in our Co-op? | ||||
| Discounts | ||||
| 2020 Committees | ||||
| Bylaws and Policies (Jerelyn) | ||||
| Board Member Recruitment (Jerelyn) | ||||
| Shareholder Engagement (Judy) | ||||
| Ends Taskforce (Beth) | ||||
