Board of Directors Meeting Agenda for December

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Monday, Dec. 2, 2019

5:15-8:15 pm


Co-op Conference Room 130, 7 Canal Street, Brattleboro, VT

Board Administrator: 802-246-2820 or 802-257-0236, ext. 820

Next Board Meeting: Jan. 6, 2020  

Topic Board Action/ Outcome Leader
5:15 Meeting Opening
(15 min.) Welcome visitors: What brings you to this meeting? Share All
Opening: What is one thing you are taking away from the Annual Meeting? Share Facilitator
Reminder: Focal points of tonight’s meeting in blue 
Agenda Review
Minutes from 11.04.2019 Motion to accept; vote
Clean-up tonight: Beth, Jerelyn
5:30 Shareholders
(15 min.) Shareholder Input and feedback, including Nov board tabling Discuss
5:45 2020 Board Officers
(20 min.) Review: Process, Roles and Responsibilities Discuss Facilitator
Proposed Slate – Jerelyn, President; Judy, VP; Skye, Treasurer; Mary, Secretary Vote All
6:05 GM: Report
(20 min.) GM Report Discuss GM, All
6:30 Dinner
7:00 Board Perpetuation
(60 min) Board Election Results Motion to accept; vote Facilitator
Draft Annual Meeting minutes Motion to accept; vote
Anna’s seat (please read Bylaws, Article 5, Sections 5.2, 5.3 and 5.11; and Policy QIV8, 8.4 prior to the meeting) Discuss
Background to Code of Conduct; 2020 Code of Conduct Sign
Board Monitoring: QIV 8 Board Perpetuation, Election and Orientation of New Members. Motion to accept; vote
2020 Board Calendar (including clean up, FFT and tabling) Discuss, Sign up
Retreat Agenda (ride share and/or convoy) (Committees: TBD at Retreat (2019 Standing committees – see below) Discuss
Orientation for new board members and Mentoring partnerships
Preparation: January monitoring Discuss
o   GM: QII 1 Financial Planning including review 3-year Plan
o   Board: QIII 1 Board/ Management Relations; QIII 2 Delegation to the GM
CDS CBL101 and Foundation for Board Leadership, January 11, 2020, Keene State Register via this link:
Tabling: Dec – Tamara and Mary (18 Dec)
FFT: Jan – Mary; Feb – Tamara
8:00 Meeting Outcomes
(5 min) What would you tell a shareholder about this meeting? Discuss All
8:05 Closing: Share All
(5 min) What would you change? What is one thing you’re taking away/home tonight?


Parking Lot, 2020:

  • Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee

2020 Strategic Conversation Topics/Training

  • What is diversity? What does it mean in the context of our Co-op? What does inclusion look like in our Co-op?
  • Discounts

2020 Committees

  • Bylaws and Policies (Jerelyn)
  • Board Member Recruitment (Jerelyn)
  • Shareholder Engagement (Judy)
  • Ends Taskforce (Beth)