BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
Monday, Dec. 2, 2019
5:15-8:15 pm
MEETING LOCATION:
Co-op Conference Room 130, 7 Canal Street, Brattleboro, VT
Board Administrator: 802-246-2820 or 802-257-0236, ext. 820
Next Board Meeting: Jan. 6, 2020
| Topic | Board Action/ Outcome | Leader | |
| 5:15 | Meeting Opening | ||
| (15 min.) | Welcome visitors: What brings you to this meeting? | Share | All |
| Opening: What is one thing you are taking away from the Annual Meeting? | Share | Facilitator | |
| Reminder: Focal points of tonight’s meeting in blue | |||
| Agenda Review | |||
| Minutes from 11.04.2019 | Motion to accept; vote | ||
| Clean-up tonight: Beth, Jerelyn | |||
| 5:30 | Shareholders | ||
| (15 min.) | Shareholder Input and feedback, including Nov board tabling | Discuss | |
| 5:45 | 2020 Board Officers | ||
| (20 min.) | Review: Process, Roles and Responsibilities | Discuss | Facilitator |
| Proposed Slate – Jerelyn, President; Judy, VP; Skye, Treasurer; Mary, Secretary | Vote | All | |
| 6:05 | GM: Report | ||
| (20 min.) | GM Report | Discuss | GM, All |
| 6:30 | Dinner | ||
| 7:00 | Board Perpetuation | ||
| (60 min) | Board Election Results | Motion to accept; vote | Facilitator |
| Draft Annual Meeting minutes | Motion to accept; vote | ||
| Anna’s seat (please read Bylaws, Article 5, Sections 5.2, 5.3 and 5.11; and Policy QIV8, 8.4 prior to the meeting) | Discuss | ||
| Background to Code of Conduct; 2020 Code of Conduct | Sign | ||
| Board Monitoring: QIV 8 Board Perpetuation, Election and Orientation of New Members. | Motion to accept; vote | ||
| 2020 Board Calendar (including clean up, FFT and tabling) | Discuss, Sign up | ||
| Retreat Agenda (ride share and/or convoy) (Committees: TBD at Retreat (2019 Standing committees – see below) | Discuss | ||
| Orientation for new board members and Mentoring partnerships | |||
| Preparation: January monitoring | Discuss | ||
| o GM: QII 1 Financial Planning including review 3-year Plan | |||
| o Board: QIII 1 Board/ Management Relations; QIII 2 Delegation to the GM | |||
| Reminders: | |||
| CDS CBL101 and Foundation for Board Leadership, January 11, 2020, Keene State Register via this link: https://columinate.coop/upcoming_events/cbl-101-keene/ | |||
| Tabling: Dec – Tamara and Mary (18 Dec) | |||
| FFT: Jan – Mary; Feb – Tamara | |||
| 8:00 | Meeting Outcomes | ||
| (5 min) | What would you tell a shareholder about this meeting? | Discuss | All |
| 8:05 | Closing: | Share | All |
| (5 min) | What would you change? What is one thing you’re taking away/home tonight? |
Parking Lot, 2020:
- Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee
2020 Strategic Conversation Topics/Training
- What is diversity? What does it mean in the context of our Co-op? What does inclusion look like in our Co-op?
- Discounts
2020 Committees
- Bylaws and Policies (Jerelyn)
- Board Member Recruitment (Jerelyn)
- Shareholder Engagement (Judy)
- Ends Taskforce (Beth)
