BOD Meeting Agenda: May 2023

  | Board Meetings, Board of Directors

We encourage Shareholders to join us at the monthly Board meetings (live or via Zoom).


Monday, May 1, 2023

MEETING LOCATION: This board meeting will be hybrid with the choice of in-person in the Co-op Conference Room or via Zoom. Shareholders are welcome to participate.

Please R.S.V.P. with Board Administrator (phone below) or for a link to join.

Board Administrator: 802-246-2820

The next Board meeting is scheduled for June 5, 2023.

Time Topic Board Action/ Outcome Leader
5:00 (15 min.) Soft start – Serve ourselves some dinner and chat. Eat and connect All
5:15 (5 min.) Official Start of Board meeting  Be present Facilitator
Welcome/Acknowledge Communication Norms
5:20 (10 min.) Shareholder Input Listen/Share Facilitator
Shareholder guests intro and input/Other Shareholder input PLUS (FYI) Shopper Feedback and Shareholder Stats
5:30 (5 min.) Approval of minutes from 4/3/23 Motion; Vote Facilitator
5:35 (20 min.) Board Committees  Listen/Participate
• Community&Shareholder Engagement

• Recruitment Committee

• Board Policies and Bylaws Update

• Annual Meeting Planning

• Jerelyn

• Judy

• Jerelyn

• Judy

5:55 (10 min.) Ends Task Force Listen/Participate Denise
Review progress and establish next steps
6:05 (15 min.) 2023-24 Board Budget Motion; Vote Facilitator
Final review budget and vote
6:20 (30 min.) GM Monitoring Reports Motion; Vote Facilitator
GM: B.2 Board Mtgs AND D.6 Board Job Products
6:50 (10 min.) Board Monitoring Reports Motion; Vote Facilitator
D.2 Board Mtgs AND D.6 Board Job Products
7:00 (15 min.) GM Updates – FYI Listen/Understand GM
What is happening in the Co-op that the Board needs to know?
7:15 (15 min.) Shareholder Rights and Programs Listen/Participate Jerelyn/Lee
Discuss any potential changes to Bylaw 2.3 and Policy B.6
7:30 (5 min.) June policies to be monitored – ASK: What’s the purpose of this policy? Is this the right policy? Ask questions Facilitator
GM: B.1 Financial Planning (incl. Review 3-year plan) AND A.1 End 6 – Relevant info about food and related products, the environment, and the Cooperative Values & Principles BOARD: D.4 Cost of Governance AND D.5 Records Policy
7:35 (5 min.) Tell a shareholder Few minutes of silence
What would you tell a shareholder about this meeting? Put in chat/write on paper All
7:40 (10 min.) Executive Session: GM Evaluation

Review any questions

7:50 (10 min.) Closing Share Board members & GM & Admin
For you – what went well or not so well?  What is one thing you’re taking away from our meeting?
For your calendar  • Store Tours: Denise/Lee to schedule another one
• May 16, 6-9pm – Ends work session
• Saturday, Sept. 23 BFC Annual Meeting @ Potash Hill