We encourage Shareholders to join us at the monthly Board meetings (live or via Zoom).
BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
Monday, May 1, 2023
MEETING LOCATION: This board meeting will be hybrid with the choice of in-person in the Co-op Conference Room or via Zoom. Shareholders are welcome to participate.
Please R.S.V.P. with Board Administrator (phone below) or Board@BFC.coop for a link to join.
Board Administrator: 802-246-2820
The next Board meeting is scheduled for June 5, 2023.
| Agenda | ||||
| Time | Topic | Board Action/ Outcome | Leader | |
| 5:00 (15 min.) | Soft start – Serve ourselves some dinner and chat. | Eat and connect | All | |
| 5:15 (5 min.) | Official Start of Board meeting | Be present | Facilitator | |
| Welcome/Acknowledge Communication Norms | ||||
| 5:20 (10 min.) | Shareholder Input | Listen/Share | Facilitator | |
| Shareholder guests intro and input/Other Shareholder input PLUS (FYI) Shopper Feedback and Shareholder Stats | ||||
| 5:30 (5 min.) | Approval of minutes from 4/3/23 | Motion; Vote | Facilitator | |
| 5:35 (20 min.) | Board Committees | Listen/Participate | ||
| • Community&Shareholder Engagement
• Recruitment Committee • Board Policies and Bylaws Update • Annual Meeting Planning |
• Jerelyn
• Judy • Jerelyn • Judy |
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| 5:55 (10 min.) | Ends Task Force | Listen/Participate | Denise | |
| Review progress and establish next steps | ||||
| 6:05 (15 min.) | 2023-24 Board Budget | Motion; Vote | Facilitator | |
| Final review budget and vote | ||||
| 6:20 (30 min.) | GM Monitoring Reports | Motion; Vote | Facilitator | |
| GM: B.2 Board Mtgs AND D.6 Board Job Products | ||||
| 6:50 (10 min.) | Board Monitoring Reports | Motion; Vote | Facilitator | |
| D.2 Board Mtgs AND D.6 Board Job Products | ||||
| 7:00 (15 min.) | GM Updates – FYI | Listen/Understand | GM | |
| What is happening in the Co-op that the Board needs to know? | ||||
| 7:15 (15 min.) | Shareholder Rights and Programs | Listen/Participate | Jerelyn/Lee | |
| Discuss any potential changes to Bylaw 2.3 and Policy B.6 | ||||
| 7:30 (5 min.) | June policies to be monitored – ASK: What’s the purpose of this policy? Is this the right policy? | Ask questions | Facilitator | |
| GM: B.1 Financial Planning (incl. Review 3-year plan) AND A.1 End 6 – Relevant info about food and related products, the environment, and the Cooperative Values & Principles BOARD: D.4 Cost of Governance AND D.5 Records Policy | ||||
| 7:35 (5 min.) | Tell a shareholder | Few minutes of silence | ||
| What would you tell a shareholder about this meeting? | Put in chat/write on paper | All | ||
| 7:40 (10 min.) | Executive Session: GM Evaluation
Review any questions |
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| 7:50 (10 min.) | Closing | Share | Board members & GM & Admin | |
| For you – what went well or not so well? What is one thing you’re taking away from our meeting? | ||||
| For your calendar | • Store Tours: Denise/Lee to schedule another one | |||
| • May 16, 6-9pm – Ends work session | ||||
| • Saturday, Sept. 23 BFC Annual Meeting @ Potash Hill | ||||
