BOD Meeting Agenda: March 2023

  | Board Meetings, Board of Directors, News from the Board of Directors

We encourage Shareholders to join us at the monthly Board meetings (live or via Zoom).

BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING

Monday, March 6, 2023 (5:00 – 7:40 pm)

MEETING LOCATION: This board meeting will be hybrid with the choice of in-person in the Co-op Conference Room or via Zoom. Shareholders are welcome to participate.

Please get in touch with Board Administrator (phone below) or Board@BFC.coop for a link to join.

Board Administrator: 802-246-2820

The next Board meeting is scheduled for April 3, 2023.

Time
Allotted		 Topic Board Action/ Outcome Leader
5:00
(15 min.)		 Soft start – Serve ourselves some dinner and chat. Eat and connect All
5:15
(5 min.)		 Official Start of Board meeting Be present Facilitator
  • Welcome/Acknowledge Communication Norms
5:20
(15 min.)		 Shareholder Input Listen/Share Facilitator
  • Shareholder guests intro and input/Other Shareholder input PLUS (FYI) Shopper Feedback and Shareholder Stats
5:35
(5 min.)		 Approval of minutes from  2/6/23 Motion; Vote Facilitator
5:40
(25 min.)		 Board Committees Listen/Participate
  • Community&Shareholder Engagement
    – APPROVE CHARTER
 Jerelyn
  • Recruitment Committee – MATERIALS/OUTREACH
 Judy, Calvin, Michele
6:05
(15 min.)		 GM Monitoring Reports
– Review Decision Tree		 Motion; Vote Facilitator
  • B.6 Shareholders AND B.7 Communication to Board PLUS
    A.1 End 7 – Reasonable access to participation in the cooperative.
6:20
(10 min)		 Board Monitoring Reports Motion; Vote Facilitator
  • D.10 Board Committee
6:30
(10 min)		 April policies to be monitored: Ask questions Facilitator
  • GM: B.8 Conflict of Interest
    AND A.1 End 2 – Welcoming community BOARD: D.1 Board Duties
  • Review monitoring process and content of the policies
6:40
(10 min)		 GM Updates – FYI Listen/Understand GM
  • What is happening in the Co-op that the Board needs to know?
6:50
(25 min.)		 Ends Task Force Listen/Participate Denise
  • Review progress and continue discussion
7:15
(15 min.)		 2023 Annual Meeting and 2023-24 Budget Listen/Understand
  • Annual Meeting: update
 Judy
  • Board Budget: review components
 John
7:30
(10 min)		 Tell a shareholder Few minutes of silence
What would you tell a shareholder about this meeting? Put in chat/write on paper All
7:40
(10 min)		 Closing Share Board members & GM & Admin
For you – what went well or not so well?  What is one thing you’re taking away from our meeting?
For your calendar
  • Store Tours: Denise/Lee to schedule another one
  • FFT schedule and contributors
  • BFC Annual Meeting: Saturday, September 23 (?10-12:30?)
  • Schedule for dinner set up and clean up @ Board meetings