BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
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| Monday, July 5, 2021 |
| 5-7:55 pm with initial Executive Session 5-6pm |
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Sharelholder guests welcome at 6pm |
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| MEETING LOCATION |
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Due to COVID-19, our board meetings have been held online, via Zoom. Shareholders are welcome to participate. Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for link to join. |
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| Board Administrator: 802-246-2820 or 802-257-0236, ext. 820 |
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| NOTE: Next Board Meeting: AUGUST 2nd |
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Board of Directors Meeting Agenda for July 2021
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| Allotted Time |
Topic |
Board Action/ Outcome |
Leader |
| 5:00 |
Executive Session (See Bylaw Article 6, Policy D.2) |
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Facilitator |
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Personnel matter |
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Open Board seat |
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| 6:00 |
Soft start |
Chat |
All |
| (5 min.) |
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| 6:05 |
Official Start of Board meeting |
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| (10 min.) |
Welcome Visitors/Review communication norms |
Listen |
Facilitator |
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Agenda Review |
Comment |
Facilitator |
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Approve June meeting minutes (6/7/21) |
Motion to accept; vote |
Facilitator |
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| 6:15 |
Shareholder Input |
Listen |
Facilitator |
| (10 min.) |
Any shareholder guests to share what’s on their mind; Jon’s data on shareholder feedback; any other shareholder feedback |
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| 6:25 |
Board Process: |
Give Feedback |
Facilitator |
| (10 min.) |
D.2 Board Meetings – Review feedback |
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| 6:35 |
GM: Updates |
Listen/Ask clarifying questions |
GM |
| (15 min.) |
Packet to include any communications from Sabine to either or both Board and Shareholders in chronological order |
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| 6:50 |
GM Monitoring Report – B.3 Relationship with Employees |
Motion to accept/Discuss/Vote |
GM |
| (15 min.) |
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| 7:05 |
Board: Monitoring Report – D.9 Board Relationship to Shareholders |
Motion to accept/Discuss/Vote |
Board member |
| (15 min.) |
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| 7:20 |
Preparation for Upcoming Monitoring |
Ask questions |
Facilitator |
| (5 min.) |
GM: B.2 Financial Condition & Activities; B.4 Asset Protection |
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Board: D.12 Management Succession
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| 7:25 |
Committees – Questions for the Board from committees |
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| (5 min.) |
Policy & Bylaws |
Vote |
Jerelyn |
| (5 min.) |
Board Member Recruitment |
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Judy |
| (5 min.) |
Ends Ad Hoc committee |
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Beth |
| (5 min.) |
Community Engagement |
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Shanta |
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| 7:50 |
Meeting Outcomes |
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| (5 min) |
What do you want shareholders to know about our meeting tonight? |
Share |
All |
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| 7:55 |
Closing |
Share |
All |
| (5 min) |
What did you observe about your participation in relation to the new list of How We Engage with Each Other? |
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RETREAT Themes (December 2020) |
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Food Access/Food Equity: |
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Supporting the GM and staff in modeling diversity |
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Nurturing the Co-op’s ability to function as a center for community |
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PARKING LOT – items for future discussion: |
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