Are you a Shareholder of the Brattleboro Food Co-op?
It has never been easier to attend a monthly Board of Directors meeting than right now!
Simply call the Board Administrator, or send an email, in order to be sent the virtual meeting link. We use Zoom.
| BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING | |||
| Monday, May 3, 2021 | |||
| 5-7:30 pm | |||
| MEETING LOCATION | |||
| Due to COVID-19, this board meeting will be held online only. Shareholders are welcome to participate. Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for link to join. | |||
| Board Administrator: 802-246-2820 or 802-257-0236, ext. 820 | |||
| NOTE: Next Board Meeting: June 7, 2021 | |||
AGENDA |
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| Alloted Time | Topic | Board Action/ Outcome | Leader |
| 5:00 (15 min.) |
Soft start – How’s it going? | Chat | All |
| 5:15 (10 min.) |
Official Start of Board meeting | ||
| Welcome Visitors | Listen | Facilitator | |
| Agenda Review | Comment | Facilitator | |
| Approve April meeting minutes (4/5/21) | Motion to accept; vote | Facilitator | |
| 5:25 (10 min.) |
Shareholder Input | Listen/Comment | Facilitator |
| Any shareholder guests to share what’s on their mind; Jon’s data on shareholder feedback; any other shareholder feedback | |||
|
5:40
(10 min.)
|
How We Engage with Each Other | Contribute | Joe |
| See list in packet for our starting place | |||
| 5:50 (15 min.) |
GM: Updates | Listen/Ask clarifying questions | GM |
| Packet to include any communications from Sabine to either or both Board and Shareholders in chronological order | |||
| 6:05 (20 min.) |
GM Monitoring Reports – QII 2 Financial Condition & Activities | Comment | GM |
| 6:25 (10 min.) |
Board: Monitoring Reports – QIV 2 Board Meetings and QIV 6 Board Job Products | Participate | Board member |
| Beth to introduce with interpretation and rationale | |||
| 6:35 (5 min.) |
Preparation for Upcoming Monitoring | Ask questions | Facilitator |
| GM: QII 1 Financial Planning (Review 3-year plan) | |||
| Board: QIV 4 Cost of Governance AND QIV5 Records Policy |
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| 6:40 (10 min.) |
Board Budget | Vote | Tamara |
| Need to approve | |||
| 6:50 (15 min) |
Committees – Questions for the Board from committees | Respond | Facilitator |
| o Community Engagement | Shanta | ||
| o Board Member Recruitment | Judy | ||
| o Policy & Bylaws | Jerelyn | ||
| o Ends Ad Hoc committee | Beth | ||
| 7:05 (5 min) |
Meeting Outcomes | ||
| What would you tell a shareholder about this meeting? | Share | All | |
| 7:10 (10 min.) |
Executive Session (See Bylaw Article 6, Policy QIV2) | Participate | Facilitator |
| Discuss open Board seat (See Policy QIV 8.4 and 8.5) | |||
| 7:20 (5 min) |
Closing | Share | All |
| What did you observe about your participation in relation to the new list of How We Engage with Each Other? | |||
| NOTE: Decide about July Board meeting date: July 5 or 12? | |||
| RETREAT Themes (December 2020) | |||
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