Board of Directors Meeting Agenda: April 2021

  | Board Meetings, Board of Directors, News from the Board of Directors

Are you a shareholder of the Brattleboro Food Co-op? It has never been easier to attend a Board of Directors meeting. Simply call the Board Administrator, or send an email, in order to get the meeting link to the Zoom meeting.

Monday, April 5, 2021
5-7:30 pm
Due to COVID-19, this board meeting will be held online only. Shareholders are welcome to participate. Please contact Board Administrator (phone below) or for link to join.
Board Administrator: 802-246-2820 or 802-257-0236, ext. 820
NOTE: Next Board Meeting: May 3, 2021


Allotted Time Topic Board Action/ Outcome Leader
5:00 Soft start – How’s it going? Chat All
(15 min.)
5:15 Official Start of Board meeting
(10 min.) Welcome Visitors Listen Facilitator
Agenda Review Comment Facilitator
Approve March meeting minutes (3/1/21) Motion to accept; vote Facilitator
5:25 Shareholder Input Listen/Comment Facilitator
(15 min.) Any shareholder guests to share what’s on their mind; Jon’s data on shareholder feedback; any other shareholder feedback
5:40 GM: Updates Listen/Ask clarifying questions GM
(15 min.) Packet to include any communications from Sabine to either or both Board and Shareholders in chronological order
(15 min.)
GM: Proposal – Multi-Year DEI Training
6:10 GM Monitoring Reports – QII 8 Conflict of Interest Comment GM
(10 min.)
6:20 Board: Monitoring Reports – QIV 1 Board Duties Participate Board member
(10 min.) Steffen to introduce with interpretation and rationale
6:30 Preparation for Upcoming Monitoring
GM:  QII 2  Financial Condition & Activities
(5 min.) Board: QIV 2   Board Meetings
QIV 6   Board Job Products
Ask questions Facilitator
6:35 Board Budget Ask questions Tamara
(10 min.)
6:45 Break-out Session – Dinner Conversation
(10 min.) TOPIC: What does community engagement mean to you? (Note: Shanta to offer context prior to break out groups.) Participate Facilitator
6:55 Committees Facilitator
Approval of Charters VOTE All
Questions for the Board from committees Respond
o   Shareholder Engagement Shanta
o   Board Member Recruitment Judy
o   Policy & Bylaws Jerelyn
(15 min) o   Ends Ad Hoc committee Beth
7:10 Meeting Outcomes
(5 min) What would you tell a shareholder about this meeting? Share All
7:15 Executive Session (See Bylaw Article 6, Policy QIV2) Participate Facilitator
(10 min.) Discuss open Board seat: unexpired 3 years of Mark’s 3-year term (See Policy QIV 8.4 and 8.5)
7:25 Closing Share All
(5 min) For you – what went well or not so well?  What is one thing you’re taking away from our meeting?
Reminders and FYI: FFT: May Due 4/30 WHO??
RETREAT Themes (December 2020)
Food Access/Food Equity:
Supporting the GM and staff in modeling diversity
Nurturing the Co-op’s ability to function as a center for community