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| BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING Agenda | |||
| Monday, January 4, 2021 | |||
| 5-7:30 pm | |||
MEETING LOCATION |
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| Due to COVID-19, this board meeting will be held online only. Shareholders are welcome to participate. Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for link to join. | |||
| Board Administrator: 802-246-2820 or 802-257-0236, ext. 820 | |||
| NOTE: Next Board Meeting: February 1, 2021 | |||
AGENDA |
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| Time | Topic | Board Action/ Outcome | Leader |
| 5:00 | Soft start – How’s it going?
Comments on the Annual Mtg. |
Chat | All |
| (15 min.) | |||
| 5:15 | Official Start of Board meeting | ||
| (10 min.) | Welcome New Board members and Visitors | Listen | Facilitator |
| Agenda Review | Comment | Facilitator | |
| Approve December meeting minutes (12/7/20) | Motion to accept; vote | Facilitator | |
| 5:25 | Shareholder Input | Listen/Comment | Facilitator |
| (15 min.) | Any shareholder guests to share what’s on their mind; Jon’s data on shareholder feedback; any other shareholder feedback | ||
| 5:40 | Retreat Reflections/Outcomes | Participate | Facilitator |
| (15 min.) | See report from Thane, Sarah’s notes and any responses from Board members | ||
| 5:55 | GM Monitoring Reports – QII 5 Continued Operations; QII 7 Communication to Board | Comment | Judy |
| (10 min.) | |||
| 6:05 | GM: Updates | Listen/Ask questions | GM |
| (15 min.) | Packet to include any communications from Sabine to either or both Board and Shareholders in chronological order | ||
| Board: Monitoring Reports – QIII 1 Board/Management Relations; QIII 2 Delegation to GM | Participate | Facilitator | |
| (15 min.) | |||
| 6:25 | Preparation for Upcoming Monitoring | ||
| GM: QII 2 Financial Condition & Activities | Ask questions | Facilitator | |
| (5 min.) | Board: QIII 3 GM Job Contribution & QIII 4 Monitoring Management Performance | Ask questions | Facilitator |
| 6:30 | Board Committees | Facilitator | |
| (20 min) | o Shareholder Engagement | ||
| o Board Member Recruitment | |||
| o Policy & Bylaws | |||
| o Ends Ad Hoc committee | Beth | ||
| Reminders and FYI | Facilitator | ||
| FFT: Feb. Due 1/4 Tamara; March Due 2/8 Denise | |||
| CBLD: Date/Who is registered | |||
| 6:50 | Meeting Outcomes | ||
| (5 min) | What would you tell a shareholder about this meeting? | Share | All |
| 6:55 | EXECUTIVE SESSION (See Bylaw Article 6, Policy QIV2) | ||
| (15 min) | Discuss open Board seat: unexpired 2 years of Grace’s 3-year term | Discuss | President |
| 7:10 | Closing |
Share
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All
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| (10 min) | For you – what went well or not so well? What is one thing you’re taking away from our meeting? | ||
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Parking Lot, 2020-21:
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2020 Committees
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Bylaws and Policies
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Board Member Recruitment
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Shareholder Engagement
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Ends Taskforce (Beth)
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