BRATTLEBORO FOOD CO-OP BOARD OF DIRECTORS MEETING
Monday, September 14, 2020
5-7:30 pm
MEETING LOCATION
Due to COVID-19, this board meeting will be held online only. Shareholders are welcome to participate. Please contact Board Administrator (phone below) or board@brattleborofoodcoop.coop for link to join.
Board Administrator: 802-246-2820 or 802-257-0236, ext. 820
NOTE: Next Board Meeting: October 5, 2020
AGENDA
TopicBoard Action/ OutcomeLeader
5:00
Soft start – How’s it going? Chat All
(15 min.)
5:15
Official Start of Board meeting
(10 min.)
- Welcome visitors: What brings you to this meeting? Share All
Agenda Review
Approve August meeting minutes (8/3/20)Motion to accept; voteFacilitator
5:25
GM: Updates
Listen/Ask questions GM, All
(15 min.)Packet to include any communications from Sabine to either or both Board and Shareholders in chronological order
5:40
GM Monitoring Reports
Listen/Ask questions GM, All
- QII 3 Relationship with Employees (includes much data from HR as well as relevant responses to the 2020 employee survey)(30 min.)
- QII 6 Shareholders (will include information on demographics)
6:10
Breakout Groups
Engage All
(10 min.)
Prompt: What makes the Co-op a welcoming place to shop for you? What might make it not a welcoming place for someone else?
6:20
Preparation for Upcoming Monitoring
(5 min.)
GM:
None Read/Ask mentor in packet
- Board: QIV 3 Board Member Code of Conduct AND QIV 11 Board Audit Requirements
Read/Ask mentorIn packet
6:25
Board Committees
Respond to any committee requests Facilitator
(20 min)
o Shareholder Engagement (including Shareholder Feedback) Jerelyn
o Board Member RecruitmentMary
o Policy & BylawsJudy
o Ends Ad Hoc committeeBeth
Reminders and FYI
FFT: Oct. Jerelyn (Due: Aug 31) Nov. WHO?? (Due: Sept. 28)Submit to Jerelyn
Annual Meeting – Mark your calendars for Wednesday, November 11, 5-8
6:45
Meeting Outcomes
(5 min)
What would you tell a shareholder about this meeting? Share All
6:50
EXECUTIVE SESSION: (See Bylaw Article 6, Policy QIV2) NOTE: Mary to record times and names of who made motions Engage Facilitator
(30 min)1)
Grace’s Board Seat and 2) Request for Proposal: GM Compensation Package & Plan
7:20
Closing:
Share All
(10 min)For you – what went well or not so well? What is one thing you’re taking away from our meeting?
Parking Lot, 2020:
Revisit Co-op Bylaw re active patronage: Policies and Bylaw Committee
2020 Committees
Bylaws and Policies (Jerelyn)
Board Member Recruitment (Mary)
Shareholder Engagement (Judy)
Ends Taskforce (Beth)
